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The following guidelines are used by CIS when creating, updating, or deleting email, nt, dial-up, and/or web accounts for Faculty, Staff, and Students. These guidelines may be changed and/or updated as CIS deems necessary. Request for computer accounts: Only currently enrolled students or currently employed Faculty or Staff may be issued a University userid and given access to computer accounts. Employees (faculty or staff) At the time of hire, the office of human resources (or other designated office) will take the following actions:
Employees may activate their account by visiting the CIS web site and following the account activation process. Students At the time of the student's enrollment at the University an e-mail account will be created for them. New students who are early registered will receive access to their account after going through new student orientation (Hoggie Days). Students not attending new student oreintation must wait till the start of their first semester before they can request any accounts. Students may activate their account by visiting the CIS web site and following the account activation process. UserID assignments: 1. UserID's are automatically assigned by the SIS system. 2. KA accounts are reserved for Staff, KF accounts are reserved for Faculty, KS accounts are reserved for Students, KO accounts are reserved for University organizations, KW accounts are reserved for University approved web accounts, and IS accounts are reserved for C.I.S. staff. KT accounts are issued to users needing accounts on a temporary basis. 3. Full-Time Faculty or Staff who are also attending the University as Students must use a KF or KA userID not a KS userID. 4. If your university status changes, your userID will change to match your status. Students who become Faculty or Staff expire their KS userID and will be assigned a new KF or KA userID respectively. Faculty or Staff that end their employment with the university, but become students will expire their KF or KA userID and will be issued a new student KS userID. 5. Aliases may be assigned to email accounts and are recommended by CIS. Aliases can remain the same, even if your actual userID changes. Account expiration: Employees (faculty or staff) All access to University computing resources terminate at the end of an employee's last day of active employment. This does NOT include the period by which an employee's termination date may be extended through use of accured vacation time. An exception exists for persons who formally retire from University service, who may optionally retain their University e-mail and dial-in service accounts. (Requests must be made in writing.) Employees who are also currently enrolled students will retain their student access rights and accounts, but will have other accounts and access granted to them in the course of their employment terminated as specified above. To facilate this, the human resources (or other designated) office will:
Current University employee check-out procedures, wherein exiting employees must obtain an authorized CIS signature, remain in effect and serve as a cross-check of employee termination notification procedures. Additionally, the human resource office will notify CIS of employee transfers by providing a copy of the employee's Form 500 (transfer) or other means. These employees will have any access granted in the course of their employment by the orginating department suspended pending review by the receiving department. Student Employees Students who terminate employment will have accounts and access rights granted in the course of their student employment terminated as of their last day of employment, but will retain their access rights and account(s) afforded them by their status as students. It is incumbent on the employing department to notify CIS of any change in the employment status of its student employees including termination, transfer to another department, or changes in job assignments such that access to non-student computing resources is no longer necessary. Additionally, academic separation of a student employee from the University either through withdrawl, dismissal, abandonment, or leave of absence will result in the immediate termination of access granted in the course of their student employment. Departments who intend to work student employees under special circumstances, such as full-time during semester breaks, must make advance arrangments with CIS to retain their access rights as necessary. Students (non-employees) Students will retain their accounts and access right throughout their academic career at the University provided that they maintain continuous enrollment. Student accounts will remain active between terms, until the payment deadline or 22nd class day of the succeeding long term, at which time any accounts found to be lacking enrollment status or other required criteria will be suspended from active status, except for graduating students whose accounts will remain active until the end of the succeeding long term. Student accounts will also be suspended upon the student's withdrawl from, dismissal from, or abondoment of their enrollment for a term. Suspended accounts will be retained for a period of one year, anticipating a student's return to active enrollment. At the end of this one year suspension period, the account will be deleted. This allows a student to retain their same e-mail account across short breaks in their enrollment, such as working during the summer, or short-term academic suspensions. |